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ESI/PF RETURNS(F)

Employees State Insurance Corporation (ESIC) of India is a significant multifaceted social system designed to provide socio-economic security to workers and their dependents. The system ensures that the workers and his family do not suffer in case of unseen, unfortunate circumstances.

– The login credentials will be available once registered. The same will be required for the online filing of returns.

– Once the login credentials are available, the employer must log in to the official website that is www.esic.nic.in

– Once he is able to login using the credentials, there is a list of actions that are available. For instance, modify employee details, report an accident and so on.

– To file the return, the employer must first verify if all the employee details are up to date and then file the return.

– The employer must then fill the bank details and submit them to file the returns.

– After that, the employer can go to the ‘List of Actions’ and ‘Generate Challan’.

– The challan must be downloaded and documented for future reference and inspections.

The website also offers various actions that the employer can take like modify employee details, report accidents, add new employees, and so on.

The contributions towards employee state insurance is very beneficial to employees, and hence the provisions for nonpayment or delayed payment are very stringent.

The half-yearly return of ESIC for the period April to September is due by 12 November, and October to March is due by 12 May.

Form 24Q            Statement for tax deducted at source from salaries

Form 26Q            Statement for tax deducted at source on all payments other than salaries.

Form 27Q            Statement for tax deduction on income received from interest, dividends, or any other sum payable to non-residents.

Form 27EQ          Statement of collection of tax at source.

PF

Form 3A- Known as a member’s annual contribution card, Form 3A depicts the month-wise contributions made by the subscriber/member and employer towards E.P.F and Pension Fund in a particular year. The data is calculated for every member who is a part of the scheme. In addition to it, the scheme will include the following details:

  • Account number
  • Name of the subscriber
  • Name of the father or husband
  • Name and address of the factory/establishment
  • Statutory rate of contribution
  • Voluntary contribution rate, if any

 

Form 6A- Form 6A is a consolidated annual contribution statement that contains details about the annual contributions of each member of the establishment. The form should include the details as enumerated below:

Account Number

Name of the member/subscriber

Wages, Retaining allowance (if any) and D.A. including cash value of food concession paid during the currency period

Amount of worker’s contribution deducted from the wages

Employers contribution (EPF and Pension)

Refund of advances

Rate of higher voluntary contribution (if any)

Remarks

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An employer who is eligible to be registered as per the Employee State Insurance Act 1948 (“Act”) must do so by abiding by the following steps:
– An employer needs to keep all documents ready for reference.
– Next, an employer must file Form 1, which is available in PDF format on the ESIC website.
ESIC will verify all the details and issue a 17 digit unique number. This unique number is required for all filings.
– Every employee will receive an ESI card post submission of the form stating all details by the employer.

The documents required for registration are :

    • PAN card of the business.
    • Address proof of business.
    • The license obtained under Shop and Establishment Act or Factories Act.
    • Basic documents required as per the nature of entity – Articles of Association, Memorandum in case of a company, partnership deed in case of a partnership and Limited Liability Partnership.
    • Details of all directors, partners, and shareholders.
    • Details of all employees along with their salary information.
    • Bank details.Provident fund is a social security system that was introduced for the purpose of encouraging savings among employees, so as to benefit them during the course of their retirement. Contributions are made by the employer and the employee on a monthly basis. PF contributions can only be withdrawn by the employee at the time of his/her retirement, barring a few exceptions. All employers having PF registration are responsible to file returns on a monthly basis. The filing of returns must be completed by the 25th of each month. This article deals with the filing of provident fund returns, and the various forms through which the purpose must be fulfilledEmployers can now easily file PF return through the Unified Portal.This form is filed for the purpose of declaration and nomination under the flagship schemes of Employees Provident Fund and Employees Family Pension. It must be filed by an employee when he joins an entity. The form must be submitted along with Form 5. Form 2 is divided into two distinct parts:Part A of Form 2 specifically deals with nominating the recipients of EPF balance of a particular account holder, in the event of his/her death. The following details of the nominee must be included in this part of the form:
      1. Name
      1. Address
      2. Relationship with the subscriber
      3. Age
      4. Sum of money to be paid to the nominee
      5. Guardian details (if the nominee is a minor

       

      Part B should contain the details of the nominee as already specified in Form A. In addition to it, details of the family members who are eligible to receive the children/widow pension must be furnished.

       

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Frequently Asked Questions

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